SharePoint is an integral part of our organizations for quite some time now. But with the emergence of Microsoft Team and OneDrive, many ask if they should still utilize SharePoint? For them, the short and simple answer is yes.

Businesses still need a SharePoint development service to manage their daily operations. Let’s compare and see why SharePoint is not replaceable by Microsoft Teams or One Drive.

TEAMS VS. SHAREPOINT INTRANET

Microsoft Teams is a typical source of contention and misinformation about SharePoint Intranet. Yes, Teams is the new collaborative Hub/one-stop-shop for all messages, files, applications, and other types of material. Nevertheless, having a large number of Teams does not eliminate the SharePoint Intranet.

Let’s put the example of social media in front of us. You might have your company or business page on Facebook and LinkedIn, but it would simply not replace your need for a website. Your business would still need a website. Though you can communicate with your clients or potential clients through social media, you would still need a website.

Since all of the company’s details and information is on the site, you would want them to come to you through the site. Because of that, it would be increasing the traffic on your site as well. And it would be making it a lot easier for the user to find all the information in one place simply.

The same is true for SharePoint Intranet vs. Teams. Teams will be retained since projects come and go, and new Groups will be formed; however, the Intranet will always be there.

SHAREPOINT INTRANET VS. MICROSOFT VIVA

The recent introduction of the launching of Microsoft Viva, the latest “employee experience platform” from Microsoft, has further led to ambiguity. In particular, the Viva Connections module. It is critical to understand that Viva Connections is all about putting your current SharePoint Intranet and its route guidance features into the Teams application allowing people to have singular, smooth accessibility to data.

To summarize, Viva Connections is not a replacement for SharePoint. Viva Connections, on the other hand, is what expands and strengthens your SharePoint Intranet. For Viva Connections to function, you should have an Intranet, networking websites, and global navigation in place.

SHAREPOINT INTRANET VS. ONEDRIVE

To begin, we must state unequivocally that OneDrive is not a SharePoint Intranet. SharePoint is a platform for Collaborative interaction. This means that numerous people will have accessibility to the same website. In case you need to save a personal file or a confidential document that you don’t want to reveal with everyone else?

Well, for that particular purpose, we have OneDrive for Business. OneDrive is a private store for a specific user, not a public SharePoint source, and it is certainly not a replacement for an intranet.

Now that you know the differences between all of these platforms let’s understand your business’s objectives by having a SharePoint intranet.

THE SHAREPOINT INTRANET’S PRIMARY GOALS

A lot of you would still be debating that whether SharePoint development is necessary for your business or not? Well, this section would answer your question. By having a SharePoint Intranet, these are some of the objectives that SharePoint can fulfill.

Employee Orientation

The orientation program is another ideal usage scenario for an intranet. Of course, recruits will ultimately be a part of a team. Nonetheless, for most new hires, particularly in the era of remote work, it may be useful to browse to a specific website and location to obtain all of the new hire resources, documents, regulations, workplace policies, films, and so on. You may also incorporate MS Forms into a specific SharePoint page.

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Data-Based on The Organizational Chart and Structure

An additional charm of SharePoint Intranet is that it can be organized following the company’s organizational structure. For example, if you transform your Network Website into a Center, you can use the organization structure to construct a menu bar. It could include everything such as (Business Units, Departments, Functions, etc. 

Every one of the Groups that customers establish or are a member of offers an excellent communication option for individuals. However, they do not include an overview of the organizational culture or structure. This is particularly relevant for bigger businesses.  This will make it easier for new employees to comprehend the firm’s design and a list of available sites.

Visit Other Sites and Teams.

In relation to the initial point, an intranet is an excellent way to access various information within your firm. You may communicate with and even be segregated within a specific Team, but Intranet provides a great ten-thousand-foot perspective of what else is out there. In addition, it is a location where people will find and maybe become a member of other websites and material that they were previously unaware of.

Base Of Knowledge

The possibility to create a FAQs Base is another common reason for having an Intranet. Information can take several forms, such as a Wikipedia-style page, an Information section, or data collection. Whichever it, is the SharePoint Intranet is the place to construct it.

The Go-To Source For “Trustworthy Information”

The additional aim of the Intranet is to act as a singular repository of information for specific sorts of data.  For instance, you may work on a project in a particular SharePoint site or Team. However, nothing would prevent you from submitting this material to numerous project sites and effectively duplicating it. On the other hand, the Intranet may be the go-to location for penultimate documents with its safety and storage standards if necessary.

A Persistent Source of Data

Considering the Teams illustration from earlier, SharePoint Intranet indicates anything substantial that will endure a certain Team or project. Of course, projects will finish earlier rather than later, and related teams will be preserved, but Intranet indicates much more durable and will be there for a long time. workpuls

Final Takeaway

Owning dozens of Teams does not imply that you’re going to have accessibility to each of them. Depending on your connectivity, you may or may not have accessibility to a specific Team or SharePoint site. The Intranet is distinct.

The fundamental point of an intranet is that it, or most of it, is accessible to all individuals within the company. Everyone has the same home page and the same Administrative Support home page. Yes, you can use various strategies to customize the Intranet as per the user who is logged in.

Many companies would be thinking of going on their own. But what we would be suggesting is that you have a software application development company by your side. By employing the best software development company, you can use the SharePoint intranet much more effectively. So, all in all, they would help you in making the most out of the technology.